Fees & deadlines

Conference registration fees (VAT included)

Registration fees include access to all the conference sessions and poster areas for 3 days, coffee breaks and lunches, participation to the welcome reception on Monday 28^th September and to the conference dinner on Wednesday 30^th September. In addition, free access will be given to the online proceedings and a certificate of attendance will be delivered at the end of the conference.

* The student rate will only be available upon presentation of a university full-time affiliation (student card or certificate).

** Registration for an accompanying person provides access to the welcome reception and to the conference dinner. Note that the conference venue will not be accessible for accompanying persons during the days of the conference.

Accepted ways of payment:

•  Credit card:
Credit cards Mastercard, Visa and American Express are welcome. A link to the secure payment is displayed after validating the registration form.

•  Bank transfer in Euro and purchase order (for French laboratories):
A link to download the bank details will be displayed after validating the registration form.

Important:

•  Payment should arrive before the deadline (10^th August 2026 for Early birds, 29^th September 2026 for Regular fees).
•  Each payment should mention “hEART 2026” and clearly include the participant’s name.
•  The invoices for registration will be issued and sent by VERT COM Agency (Logistics and registration secretariat). Please send an e-mail if you require a pro-forma invoice in order to make your payment.

Confirmation of registration

Confirmation of your registration and all payments will be sent by e-mail.

Requests for registration cancellation must be addressed in writing to the conference secretary, sent by email to heart2026@univ-eiffel.fr.

1. If a registrant is unable to attend an event for any reason, he/she may substitute, after agreement with the organizer, someone else from the same organization. Changes to your original registration should be sent in writing to the conference secretariat at: heart2026@univ-eiffel.fr.

2. In the event that a registrant cannot attend and is unable to be replaced by another person from the same organization, the following refund provisions apply:

a. Registrations cancelled before April 30^th 2026 will be refunded 100% of the registration fee.
b. Registrations cancelled between May 1^st 2026 and August 14^th 2026 will be refunded 50% of the registration fee.
c. Registrations cancelled after August 15^th 2026 will not be refunded.

3. Registration cancellations made after a visa has not been granted are eligible for a refund of the registration fee less an administration charge of € 100.00 per registered participant. Notification must be received by us in writing (email or post) no later than 10 (ten) working days before the start* of the conference for refunds to be eligible. Cancellations received after this time will not be eligible for refund. *Saturday and Sunday do not count as working days.

Refund policy:

a. For payments received by credit card, the same card will be re-credited (applicable within two months of payment).
b. For all other payments, a bank transfer will be made to the beneficiary of the account.

NB: for payments received by bank transfer outside France, reimbursement will be made by bank transfer and all inherent bank charges will be borne by the beneficiary.